Role Capacities


The Organizing Team makes the campout event happen. They collaboratively plan and organize an exciting and safe campout event. We ask that Organizers commit to a minimum of one service cycle. Some Organizer roles require specific skills, such as web design or grant writing.

Team Leader

The Team Leader motivates, guides, and instructs a small group of volunteers to perform their assigned functions and responsibilities. The Team Leader is responsible for getting a job done by enabling others to do the work. 

The goal of the Team Leader is—to the extent possible—to not perform labor or tasks, but rather delegate them to the Crew Coordinator and Helpers so the Team Leader can focus on decision-making, coaching, mentoring, and developing the team’s skills. Team Leaders work out the division of effort for each project or task with their Crew Coordinator(s).

  • Coordinates and guides their team of volunteers with help from the Volunteer Coordinator
  • Assesses volunteer needs, coordinates in advance, and communicates expectations and shift times to their crew/helpers
  • Ensures that everything related to their area is taken care of prior to and during the campout
  • Is willing and able to oversee volunteers
  • Attends the post-campout debrief session
  • Allocates and manages resources
  • Inspires their team to perform their best
  • Ideally, a Team Leader has experience leading a group of people
  • Experience volunteering at QCO is great but not required

Crew Coordinators

Folks who assist the Team Leader during part of or the entire service cycle. Crew Coordinators work out the division of effort for each project or task with their Team Leader. Depending on its size and functions, a team may have more than one Crew Coordinator, and may be assigned to lead a small team; for example, the Campfire Crew under the On-Site Resources Team.

  • May perform tasks themselves or train volunteers to complete them
  • Helps the Team Leader update the team’s Volunteer Handbooks
  • Ideally, a Crew Coordinator is familiar enough with the team’s functions and responsibilities to take on the role of Team Leader in their absence
  • Ideally, a Crew Coordinator has previous experience volunteering at QCO
  • Experience volunteering at QCO is great but not required


Helpers are folks who perform the team’s functions and tasks as assigned. 

  • The role of Helper is ideal for folks who are new to Queer Campout or who don’t have the interest or capacity to take on a more demanding role like Team Leader or Crew Coordinator.
  • Helpers generally work in shifts:
    • Some shifts require the Helper to be in their role during the entire shift (e.g., Camp Greeter). 
    • Some shifts require the Helper to be on-call during their shift, meaning they can be doing other things but must be available when called to perform a task (e.g., DART Helper)
    • Some shifts are task-based, meaning once the task is completed, the Helper has fulfilled their duties for that shift (e.g., Trash Panda).
  • You can be a Helper for multiple teams and shifts. For example, you could do a shift as Camp Greeter one day and a shift as Trash Panda the next day.

Having Helpers is critical because it allows the Organizers and Team Leaders to focus on planning and coordination, knowing they are being supported by folks who will carry out the entrusted tasks that make Queer Campout run smoothly.

Hand drawn graphic of a compass.